SYS 149: When I Stopped Micromanaging, It Was This System That Made My Team Even More Productive

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In this episode of “Systemize Your Success,” Dr. Steve Day shares a personal challenge he faced in his business: projects not progressing without his involvement. He discusses the frustration of feeling like he had to spoon-feed and micromanage his team to keep things moving forward. Dr. Day emphasizes the importance of empowering your team to be independent, proactive, and self-sufficient in completing projects without constantly relying on you for support and input.

The main takeaway from this episode is the importance of creating a clear structure and vision for every project. Dr. Day emphasizes the need for a formalized vision board that outlines the goals, targets, values, and benefits of the project. By implementing this structure, the team can progress projects without constantly needing to ask for the next step. Dr. Day’s personal experience serves as a valuable lesson that having a well-defined vision board in place can prevent projects from stagnating and ensure success.

Key topics and bullets

Primary Topic 1: The challenge of projects not progressing without involvement

  • Feeling the need to spoon-feed or micromanage
  • Wanting to empower the team to work independently

Primary Topic 2: The importance of implementing a system

  • Preventing stagnation in projects
  • Reviewing task boards and identifying bottlenecks
  • Creating a formal structure for every project
  • The value of vision boards for projects

Primary Topic 3: Example of a project that stagnated

  • Celebrating a milestone in the podcast
  • Handing over the project with a quick vision
  • Lack of follow-up and subsequent stagnation

Primary Topic 4: The role of the vision board in progressing projects

  • The responsibility of the team to complete a vision board
  • The benefits of having a clear goal and direction
  • Eliminating the constant need for guidance and approval

Primary Topic 5: Lessons learned and future implementation

  • Recognizing that the team member did nothing wrong
  • Enforcing the completion of vision boards for all projects
  • The potential for projects to progress without constant involvement

Timestamped overview

02:06 Projects stagnated, need vision boards for progress.

06:10 Project planning is complete; small tasks remain.

09:49 Structure and planning are essential for success.

10:59 ADHD brain generates constant ideas for projects. Plan first, delegate later, avoid resource limitations. Promotional podcast celebrates milestones across platforms.

14:05 Failure to complete projects is demoralizing.

Key Takeaways

  1. To empower your team to complete projects without your involvement, create a formal vision board for each project that outlines goals, values, and expectations.
  2. Avoid project stagnation by ensuring that the team responsible for implementation has a completed vision board and clear direction, reducing the need for constant guidance and input.



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Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.


Steve Day

About the Author

Since 2016, Steve has helped hundreds of business owners to systemise their businesses and outsource their work. In doing so, he has helped them regain control of their lives and create the businesses they set out to build.

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