🎙 Steve explains how you can achieve much-improved organisation, visibility and control over your business using a Task Board Management System correctly.
How can we empower our team to consistently maintain and also improve their tasks and create a culture of continual improvement using systemisation?
Steve details the eight elements of the Task Board Management System to utilise to achieve this.
KEY TAKEAWAYS – Task Board Management System
- The Task Board Management System comprises four daily and four weekly tasks. Additionally, these tasks will help keep all your tasks updated and current.
- Have a daily task on your team’s task board to review and update existing processes or tasks.
- Update the secondary task owner and the average time taken for each task. Therefore, this ensures easier delegation if the task owner cannot report to work for any reason.
- Steve’s acronym VTOF* labels tasks as ‘Video Guide, Task Template, Operations Manual, File, and Review (*)’. Therefore, if the VTOF* appears at the beginning of a task’s title, it means the task lacks updates. It does not have an updated Video Guide, Task Template, or Operations Manual. It also has not been filed and reviewed yet.
- Schedule a task called the Project Placeholder to manage projects with multiple stages. Consequently, this task encourages team members to continue making progress on the project.
BEST MOMENTS – Task Board Management System
11:12 – 💬 ‘When someone goes off sick or on holiday, having the average time taken on each task allows the secondary task owner to know that they need ‘x’ amount of minutes to do the task when they take over.’
16:41 – 💬‘The idea of the Project Placeholder is simple: I want each staff member’s task board to be a true representation of what they do each day, week, month, and year.’
20:47 – 💬 ‘All in all, the Task Board Management System allows you to empower your staff to maintain their task boards going forward without you having to do all the hard work and chase people up.’
VALUABLE RESOURCES
Website: www.SystemizeYourSuccess.com
Facebook Group: Facebook.com/groups/systemsandoutsourcing/
LinkedIn: LinkedIn.com/company/systemsandoutsourcing/
Instagram: Instagram.com/systems_and_outsourcing/
YouTube: YouTube.com/@drsteveday42
ABOUT THE HOST
Steve was a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.
Most business owners are overwhelmed because they don’t know how to create systems or get the right help.
Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.
To learn more about Continual Improvement in your Small Business, check out this episode:
Productivity Tip: Create a Culture of Accountability and Continual Improvement in your TeamYou may also like:
Enhancing Team Collaboration, Communication and Productivity: The Benefits of Video Integration in Your Small Business