🎙 How not to bore your team during company meetings? Avoid boring meetings and aim for engaging team meetings instead!
When you hold focused and productive meetings at regular intervals, you can keep your necessary contact with your team efficient and minimal.
However, meetings can be complete time drains. Poorly executed meetings can drain the energy and enthusiasm of everyone present due to the never-ending debates and arguments. Steve’s here to explain how to avoid this and get it right.
KEY TAKEAWAYS: Techniques to Foster Engaging Team Meetings
- When setting up a regular meeting, stick to the same time and invite list and the same agenda. This way, your team knows that the appropriate person will address their question promptly.
- Be very clear on the length of the meeting and stick to it. This gives people confidence that they can fit into the meeting. That it’s not going to overrun and leave them short of time.
- At your first meeting, brainstorm everything that is going on in your business that warrants a discussion or solution. You can rationalise all that into groupings by subject or department, the time required, or the urgency.
- Create specific goals from this list for each quarter. Leave anything that does not pertain to the goals on the list for the next quarter.
- Once your list is complete, decide that not all staff members need to attend the meeting for issues that do not pertain to their function.
How to Plan Engaging Team Meetings Effectively?
- Before the meeting starts, the team completes a quick session to review and prioritize any issues voiced during the week. This ensures they are addressed in case time runs out. Then, there is an update stage, an information-sharing stage to keep everyone informed of relevant information and celebrate good news. The next stage is the KPI review. Each team member claims the items on the list for which they are responsible and provides an update on their progress. Then, the team reviews goals to ensure that any ongoing tasks align with the company’s objectives. Next, they review the to-do list, followed by addressing any issues and questions. Ultimately, they decide and assign this week’s to-do list.
- The final task is for each team member to rate the meeting to ensure its ongoing effectiveness. Five stars are awarded based on one star each for the following: Did the meeting start and finish on time? Was everyone relevant present? Was the agenda covered? Did the schedule stick to the agenda? Were there any unnecessary tangents or subject overruns?
BEST MOMENTS: Insights for Engaging Team Meetings
‘We got to a point in our business a few years ago where all our meetings were just taking over, and I never felt like we got anything done in those meetings.’
‘Because there is a bit of a delay between them actually asking a question and getting them answered, they’ll often go and figure stuff out for themselves in the meantime.’
‘The idea is that this list of issues that you’ve got because everybody has been involved in creating, there is now buy-in with everybody who was in that meeting.’
‘What you end up doing is after that initial brainstorm, and maybe there are seventy things on that list, to begin with, you group them together, so you’ve got forty-odd, you choose the top five to seven, and there’s another ten that’s sort of connected, and everything else gets parked.’
‘We actually created a KPI for me. I have to be named and shamed if I have delays and overdue tasks in my inbox, which is great; it motivates me to do it.’
‘Everybody at the end goes round and gives their score. It then means we are being held accountable as a group to actually turn up on time, do what we promised we were going to do, stick to the agenda, make sure we actually cover the stuff on the issues list and move the business forward.’
VALUABLE RESOURCES
Website: https://www.systemizeyoursuccess.com
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You may also like:
A simple meeting hack that insanely improves teamwork and morale (and profits!)
The Holy Trinity of Company Meetings: Optimizing Effective Communication, Collaboration, and Results
ABOUT THE HOST
Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change the way he worked. He switched to running his businesses remotely. And after totally nailing this concept, he also decided to spend his time helping other small business owners do the same. Steve’s been investing in property since 2002. He has a degree in Computing and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.
Most business owners are overwhelmed because they don’t know how to create systems or get the right help.
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What are the other ways you do to not bore your team during company meetings? We would also love to hear your thoughts.
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