SYS 100: The Hidden Value of Staff Time Tracking – Real-Life Example

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Following the previous episode on time tracking (Episode #092), Steve refers to real-life examples of tracking staff's time to demonstrate the advantages of doing this and responds to an online troll who was tempted out from under their internet bridge.

Far from being a bind to your staff, time tracking is an efficient way of freeing their time from low-value tasks to more exciting and lucrative jobs which make you more money and keep them happier in your employment.


💡 Steve’s new and very first troll on TikTok believed that time tracking was about companies saving money. Apart from the standard trolling swears and insults, Steve agrees! Time tracking is all about saving money, but not quite in the way Mr Troll means.

💡 By tracking individual tasks, you can identify those that take time to complete and remove any work block. This can free up your staff from hours of unnecessary low-value tasks and save time and money.

💡 If you do not track time and have basic timesheets, you will never know where improvements are needed or tasks that could be streamlined along the process.

💡Tracking targets are beneficial, but targets can only be reached with the information that time tracking can provide.

Time Tracking. The Hidden Value - Real-Life Example


1:42 – 💬 ‘I have saved hours and, therefore, money not only in the wages that I’m paying my staff but also in the opportunity costs of them not doing higher value work because they’re spending too long on tasks that were assigned to them.’

07:13 – 💬 ‘Knowing how to increase the efficiency of someone's work, to increase their productivity, to streamline our processes, I believe strongly, that can only happen if you know how long things are taking.’

7:29 – 💬 ‘Tracking time is also important for workload balance.’



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Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

Check out episode 092 here:
Staff Time Tracking – The Good, The Bad and The…

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How to attract staff who contribute to your success


podcast, Systems, Virtual Assistant

Steve Day

About the Author

Since 2016, Steve has helped hundreds of business owners to systemise their businesses and outsource their work. In doing so, he has helped them regain control of their lives and create the businesses they set out to build.

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