SYS 136: Everything I’ve learned from hiring over 160 Filipino Virtual Assistants (PART 1)

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Steve takes a deep dive into the world of recruitment, unveiling his battle-tested strategy for enlisting top-tier talent that perfectly aligns with your business. With insights honed from handpicking over 160 virtual assistants, Steve underscores the vitality of values-driven hiring and crafting an attention-grabbing job advert.

Discover the art of spotlighting the candidate's gains by showcasing your company's mission and principles, thus infusing purpose into the role. Steve further unpacks the power of an unbiased application process, streamlining the weed-out of ill-suited applicants.


💡 The job posting is crucial in attracting the right candidates. It should have a compelling headline, an attention-grabbing first paragraph, and communicate the company's values and mission.

💡 The job posting should focus on what the candidate will gain from working with the company, such as feeling appreciated and valued, being part of a supportive team, and having opportunities for growth and promotion.

💡 The application form should be objective and include yes/no or numeric questions to eliminate unsuitable candidates. This can include questions about internet speed, availability, and commute time.

💡 By hiring based on values and ensuring a good fit with the company culture, businesses can find candidates who have the necessary skills and align with the company's values and goals.

💡 Systemizing the recruitment process can save time and ensure a consistent and objective approach to hiring. This includes defining the role, utilizing existing staff, and creating a structured recruitment process with multiple stages.

hiring over 160 Filipino Virtual Assistants


18:22 – 💬 ‘When you're going through Facebook, and you're just basically flicking up on the Facebook feed, TikTok, or whatever it is you're going through, then you need to be that post that grabs your attention.’

23:56 – 💬 ‘The objective of the first paragraph is to get them to read the rest of it.’

25:21 – 💬 ‘We hire on our values, we fire on our values, and therefore we show the people what our values are.’

30:49 – 💬 ‘The entire purpose of that is to get them to click the link and to motivate them to go through your entire recruitment process.’

38:57 – 💬 ‘This stage, this application form, when you craft it, you've got to think of what are all the things that could put me off this person applying and how can I create a simple, quick question that can be graded objectively by anyone without my involvement?’


[00:02:52] Covering job posting and applicant management process.

[00:03:46] Recruiting on values for a good fit.

[00:09:15] Create a plan, delegate tasks, and hire.

[00:11:19] Delegate tasks to focus on passions and save money.

[00:14:06] Evaluate staff skills and preferences for optimal roles.

[00:20:27] Use intriguing podcast-related titles to attract applicants.

[00:21:25] Attention-grabbing titles lead to effective job ads.

[00:26:42] Values-based decisions determine inclusion or exclusion. Discuss the mission statement – why we exist and what we aim to change. Make it resonate with desired employees – create successful businesses and meaningful careers. Painting a clear picture of our values and mission.

[00:29:17] Value role, no CVs, objective selection.

[00:30:55] Roles, responsibilities, rewards, promotion, pay range. Motivate applicants to click complete recruitment process.

[00:36:51] Filter out unsuitable interviewees using internet speed.

[00:38:53] Question your questions to find the perfect match.

[00:42:36] Good grasp of English, important for the job.

[00:45:32] Summarize content in 7 words maximum: Quick interviews reveal candidates' professionalism and suitability.

[00:48:37] Leave a rating and comment for us.


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Steve was a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

To learn more about hiring the right people for your business, check out this episode: 2 Million Virtual Assistants!? Meet John Jonas, founder of

You may also like:

Everything I've learned from hiring over 160 Filipino Virtual Assistants (PART 2)

Using Experienced Virtual Assistants To Accelerate Your Business – Interview with Richard Evans, Founder of Awaken 2 Business and VaVaVoom


Outsourcing, podcast, Recruitment, Systems

Steve Day

About the Author

Since 2016, Steve has helped hundreds of business owners to systemise their businesses and outsource their work. In doing so, he has helped them regain control of their lives and create the businesses they set out to build.

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