SYS 126: The Holy Trinity of Company Meetings: Optimizing Effective Communication, Collaboration, and Results


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Find out three important meetings to balance cadence, focus, length and discipline in meetings and be available for questions without opening yourself up to constant interruptions of your time.

Using these methods, you can build much more efficiency into running your business and increase the trust and teamwork of your staff.


💡 The Daily Standup Meeting is the hub of the business. It lets you know what your team is doing daily, help them with challenges and ensures team focus.

💡If the staff know they can ask questions about their tasks during the Daily Standup Meeting, they have less need to interrupt managers.

💡 Weekly 121s with your team will allow them to share with you details about work, perhaps personal, that they need to discuss on a more private level.

💡The Company or Departmental Meeting is where you discuss company-wide announcements, company values, goals, task updates, and any company-wide issues.

💡 An hour is a reasonable maximum length for a company meeting, but ensure that one particular subject does not dominate by organising an additional session for that specific subject. Doing this will ensure the presence of all staff is fully utilised.

The Holy Trinity of Company Meetings The Holy Trinity of Company Meetings for Effective Communication


2:44 – 💬 ‘If you only speak to your team members once a week about what they’re working on and getting a pulse for the business, then you can go quite far down the wrong path before they can get pulled back in. So it’s not about micromanaging; it’s about being there to support people.’

5:12 – 💬 ‘The Weekly 121 is an opportunity to build trust, and more importantly, it is not an opportunity for you to start delegating more work or to take over the meeting and start running it.’

9:28 – 💬 ‘So you’re not flooding your team with multiple team meetings, which kills everyone’s productivity, start with one Company Meeting. People see the benefit of it, they enjoy it, they get the agenda, they learn how it works, and then you start putting other helpful and needed meetings to progress things forward.’



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Steve was a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

To learn more about company meetings, check out this episode:
A simple meeting hack that insanely improves teamwork and morale (and profits!)

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Your Staff Will Love This Monthly Meeting



Steve Day

About the Author

Since 2016, Steve has helped hundreds of business owners to systemise their businesses and outsource their work. In doing so, he has helped them regain control of their lives and create the businesses they set out to build.

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