A simple AI Speech-to-Text App that replaces typing, speeds up thinking, and quietly gives you back 40+ hours a year.
Maybe you don’t think typing is an issue.
But I bet you can talk faster than you can type—and get your message across more elegantly in the process.
You see, when you’re trying to write and think at the same time,
Your brain slows down.
You start editing mid-sentence.
You lose the thread of what you were trying to say.
And it's only made worse in meetings when the whole team is watching, and you lose the ability to type altogether!
When I try to structure my thoughts while typing them out—
Things get missed
Or they get diluted as someone else tries to summarise my rants for me!
But recently, I started doing something different.
Instead of typing, I talk.
Straight into whatever app I’m using.
Even the ones that don’t have voice typing built in.
I hit a shortcut.
Speak naturally.
And the AI Speech-to-Text App drops my words into the text box—cleaned up, structured, readable—even with bullet points and formatting if it makes sense.
No ums or stutters, no messy notes.
No friction.
It sounds small.
But small shifts compound.
If you save even ten minutes a day, that’s roughly 40 hours across a working year.
Forty hours you didn’t claw back through hustle.
Forty hours you didn’t find by working later.
Just by removing friction.
This isn’t about chasing productivity.
It’s about freeing your time (and getting your message across) in simple, practical ways—so you can lead with more presence and less pressure.
In this short episode, I’ll share the tool I’m using, how I use it with my team, and why it’s become part of my daily rhythm.
🎧 Have a listen. You might be surprised how much time has been hiding in plain sight.
KEY TAKEAWAYS: How an AI Speech-to-Text App Removes Workflow Friction
- Talk Instead of Typing to Think Faster and Lead Better: Talking instead of typing lets you capture ideas in real time, stay in flow, and hand your team clear, structured outputs without spending hours at the keyboard.
- Instantly Add Voice Input to Any Workflow: Typeless brings high‑quality voice‑to‑text capability to any app – even tools like Asana that don’t have built‑in dictation.
- Tiny Time Wins Compound Big: Shaving just a few seconds off each message by talking instead of typing quickly becomes 10 minutes a day, which adds up to over 40 hours a year you get back for leading, thinking and growing the business.
BEST MOMENTS: Why This AI Speech-to-Text App Became Part of My Daily Rhythm
00:36 – 💬 “I quite enjoy typing, but it's slow. I like to get stuff out of my brain without having to structure it and think about it.”
01:19 – 💬 “Sometimes it's lost in translation, sometimes I miss bits because I'm sort of trying to type and think at the same time – this app sort of gets rid of all of those hassles.”
02:00 – 💬 “I save a few seconds each and every time I do this – every 10 minutes you save each day adds up to 40 hours over the course of a year.”
TIMESTAMPED OVERVIEW
00.00 Intro: “Streamlined Voice-to-Text Productivity”
01:00 Why talk instead of type
02:30 Get started with the AI Speech-to-Text App for free
Episode Transcript
Please note: This transcript was generated using automated transcription tools and may contain typographical errors or inaccurately captured words or phrases.
Dr Steve Day: If you like the idea of talking rather than typing, then continue listening to this episode. I\'m gonna share with you a cool app that I found that allows you to voice type into any app or browser or any application you\'re using on your entire computer. It\'s super easy to use. It\'s free to get started, and the paid version is actually really inexpensive. So continue listening to find out what this is, why you should use it, and what I\'m using it for at the moment.
Okay, so this is gonna be a short episode. But one I hopefully you\'ll find incredibly useful if like me, you enjoy talking rather than typing. Although I actually caveat to that I quite enjoy typing, but it\'s slow.
I like to get stuff outta my brain without having to structure it and think about it. And the app that I wanna tell you about has a brilliant AI brain that allows you to talk into any app. And it automatically pace whatever you say into the text box of that app. But also it will edit it in a format such as bullet points, et cetera, to make it really readable.
So one of the things I use this for on a regular, if not daily basis, is when I\'m having a meeting with my Comms Manager. Who looks after all of my social media and my emails, et cetera. And we are going through, you know, the emails I need to give some input on. In the past, I may have made some notes by typing, or I would dictate something and she would then type that down. And sometimes it\'s lost in translation.
Sometimes I miss bits because I\'m sort of trying to type and think at the same time. And this app sort of gets rid of all of those hassles. So as I mentioned, you can talk into any app. So in this case, I\'m talking to an Asana comments box, which doesn\'t have a voice typing feature. I can literally click the cursor into the box.
Hit a keyboard shortcut. The app fires up instantly. I can just talk like normal. It will then paste in exactly what I say in a structured, reformatted way. Getting rid of all the ums and ahs, and all the other mistakes I make. And make it really nice and easy to read. I can then hit send and I\'ve saved a few seconds each and every time I do this.
And just remember that every 10 minutes you save each day adds up to 40 hours over a working week. So the app I\'m talking about is called Typeless. It\'s totally free to get started. You get 4,000 words per week to use for free. And you get pretty much all of the features you need with the free version.
However, there is a paid version, the pro version, which is a reasonable amount of money. It\'s currently $12 per month if you purchase on an annual basis. But obviously that price may change going forward. If you wanna check out Typeless for yourself, then please use our affiliate link. You\'ll find it at sys.academy/tools or in the show notes of this episode.
And using our affiliate link, you\'ll get a $5 credit towards a pro account should you choose to upgrade. I\'m not a fan of getting apps for the sake of getting apps. And I only recommend things that I really believe in and use myself, and this is one of them. It\'s one of those things I stumbled across, and since I started using it, I\'ve saved minutes every single day.
And as I say, those minutes add up. If I just save 10 minutes a day doing this rather than typing, that means that I\'ve saved about 40 hours over the course of a year. And that all compounds up over time. And that\'s how you Free Your Time. That\'s how you live with freedom, with presence per purpose, and peace is by chipping away at the big picture.
I hope this tool save you a few minutes every day. I\'d love to know what you\'re using it for. If you comment below, let me know if you download it and what you thought of it. That would be awesome too.
Please do hit subscribe to make sure you don\'t miss out on future app recommendations and other tips, tricks and hacks to live with your presence, purpose and peace. And please do share this episode with anyone else out there you think might enjoy doing a bit of voice instead of typing.
Thank you very much for listening. See you next time.
VALUABLE RESOURCES
Ready to swap slow typing for fast, clear voice‑to‑text in any app?
Get a $5 credit for Typeless Pro, use my link from https://sys.academy/tools
LINKS TO CONNECT WITH THE HOST
- Podcast: https://www.systemizeyoursuccess.com
- Website: https://systemsandoutsourcing.com/
- Facebook Group: https://facebook.com/groups/systemsandoutsourcing/
- LinkedIn: https://linkedin.com/company/systemsandoutsourcing/
- Instagram: https://instagram.com/systems_and_outsourcing/
- YouTube: https://youtube.com/@drsteveday42
- TikTok: https://www.tiktok.com/@drsteveday42
ABOUT THE HOST
Steve moved to Sweden in 2015 and transformed how he ran his businesses—switching to a fully remote model. A former NHS doctor, with a background in computing and property investing, he now helps overwhelmed business owners systemise and outsource effectively. Through his courses and coaching, Steve teaches how to automate operations and work with affordable virtual assistants, freeing up time and increasing profits. He runs his UK-based businesses remotely with support from a team of UK and Filipino VAs, and is passionate about helping others build scalable, stress-free companies using smart systems and virtual support.
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