SYS 138: I believe the secret to systemizing your business is to hire a Virtual Assistant, period! Here’s why…

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Join Steve as he discusses the importance of hiring an assistant to help with systemization and documentation in your business. He shares his experience of being overwhelmed by creating systems independently and explains how having an assistant can free up time and headspace to focus on high-value work.

Steve emphasizes that hiring an assistant early on or supporting your existing team with an assistant can increase efficiency, cost savings, and the ability to delegate tasks effectively. He highlights the benefits of having someone dedicated to creating systems and automations, allowing key team members to think strategically and improve processes.

Overall, this episode provides valuable insights into the role of an assistant in systemizing your business and achieving success.


💡 Hiring an assistant early on can help alleviate the burden of creating systems and documentation. By offloading tasks to an assistant, entrepreneurs can free up time and headspace. They can then focus on more critical aspects of their business.

💡Creating systems before hiring an assistant can lead to overwhelm and inefficiency. It's important to prioritize tasks and focus on the most critical aspects of the business before diving into systemization.

💡 Hiring an assistant specifically for systemization and documentation can be highly beneficial. This dedicated role allows for creating efficient systems, documentation, and automation, which can ultimately protect the business and elevate the existing team.

💡Over-tasked teams often lack the time and energy to think about improving their work or finding more efficient ways of doing things. Hiring an assistant to support the team in systemization and optimization can provide the headspace for high-value work and innovation.

💡 The return on investment of hiring an entry-level assistant to help with systems is significant. While there may be a lag before seeing the benefits, freeing up team members to focus on high-value work and efficiency can ultimately increase profits in the long run.

Hire a Virtual Assistant: the secret to systemize your business


00:21 – 💬 ‘The problem was the amount of time I was investing in doing that was totally disproportionate to the amount of time it was saving me.’

03:42 – 💬 ‘Once you've got an assistant in place, it means that they can do the time-consuming part of systems creation for you.’

06:52 – 💬 ‘When you've got someone set aside just to do that, that is when the magic happens.’

10:25 – 💬 ‘The return on investment of hiring an entry-level assistant to help you with your systems is massive.’


[00:00:05] Systems and apps consumed my entire life.

[00:03:46] Systems free up time and reduce reliance.

[00:08:37] Overloading the team prevents analyzing work and hiring an assistant.

[00:11:05] Spread the word to help more people. Enjoy!


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Steve was a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

To learn more about systemizing your business, check out this episode:
SYS 085: Small Business Owner: How To Free Your Time By Relying On Systems And Not People

You might also like:
SYS 136: Everything I've learned from hiring over 160 Filipino Virtual Assistants (PART 1)


Outsourcing, podcast, Recruitment, Systems, Virtual Assistant

Steve Day

About the Author

Since 2016, Steve has helped hundreds of business owners to systemise their businesses and outsource their work. In doing so, he has helped them regain control of their lives and create the businesses they set out to build.

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