SYS 134: Hack Your Success: The Personal Systemisation Plan for Effective Task Delegation, Organisation and Automation

  • Home
  • /
  • Blog
  • /
  • SYS 134: Hack Your Success: The Personal Systemisation Plan for Effective Task Delegation, Organisation and Automation

Steve expands on using the Personal Systemization Plan from the previous episode.

This episode has tips on using the information you have gathered to organise, overview, and prioritise your business. Then arrange tasks efficiently, effectively, and in an informed manner.


💡 If you struggle to prioritise tasks for systemisation, you could use an Impact Effort Matrix to help you visualise effort versus impact effectively.

💡 The exhaustive list of the Personal Systemization Plan will allow you to create a Task Matrix including information on who, how long and when a task should be done.

💡A Task Manager, e.g. Asana, allows you to record all this information centrally under daily, weekly, and monthly headings or as required.

💡 You can total your reoccurring work and see exactly how much time you can save and how much capacity your staff has to take on delegated work.

💡 Task Managers allow you to see exactly which tasks are completed and by whom and keep a clear overview of your staff resources.

Systemisation Plan for Task Delegation, Organisation, Automation


4:51 – 💬 ‘The Impact Effort Matrix allows you to start putting on all the tasks you're currently doing that you've captured in your Personal Systemisation Plan and deciding what is the 'Impact' and what is the 'Effort'. And this makes it much easier for you to visualise which things you should focus on first.’

8:30 –💬 ‘Today I just want to focus on one thing, and that is turning that list that you've created of everything that you've been capturing in your Personal Systemisation Plan into a true representation of where you're spending your time every day, every week, every month, and every year.’

15:57 – 💬 ‘The Personal Systemisation Plan can be used to guide your recruitment and make sure you're hiring the right person to do the work that you need them to do to be able to delegate down and elevate up both for you and your existing team.’



Facebook Group:





Steve was a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

To learn more about systemizing you business, check out the first part of this series:
SYS 133: Exponentially Growth by Removing Yourself: Crafting a Personal Systemisation Plan for Success

You might also like:
SYS 132: Should You Avoid AI and Automation and Focus on Delivering High-Quality Work?


Outsourcing, podcast, Systems

Steve Day

About the Author

Since 2016, Steve has helped hundreds of business owners to systemise their businesses and outsource their work. In doing so, he has helped them regain control of their lives and create the businesses they set out to build.

{"email":"Email address invalid","url":"Website address invalid","required":"Required field missing"}