Small Business Security: How To Safely Share Logins With Your Team


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In this episode, Steve will explain how to share access with your team as affordably and safely as possible.

He will also share how to avoid the risks of using software like LastPass and ensure you stay within the General Data Protection Regulation as you do so.


💡 LastPass is software that allows you to share access with multiple people without sharing a password over the internet. And they also help you organize your access sharing.

💡 LastPass allows you to share access with various apps to multiple people, grouped into teams. Once added to a team, that staff member has instant access to all the password-protected resources needed to complete their job.

💡 Remember that the ‘view password’ reveal function on most login forms allows your staff to see the actual password despite the software circumvention. You still have to change passwords when people leave your groupings.

💡 There are cases where LastPass is not a good idea. High data sensitivity is one as GDPR, depending on your operating country, requires you to have traceability in case of any data breaches.

💡 If you combine with a VPN which will make your team appear in the exact access location as you are, you will only have to purchase one license using LastPass for each app or software you use.

💡 For anything with sensitive data, you can add individual users. Business grade apps have several users you can add with different access levels. You have to pay for some, so bear this in mind and never share your access to super user accounts.

Small Business Security: How To Safely Share Logins With Your Team


‘LastPass also helps you to minimize the number of user licenses you need to buy for some of your apps.’

‘LastPass is great for things where you want your staff to log in as you.’

‘Anything generic that doesn’t give the person access to do anything terrible, that’s the kind of things we share via LastPass.’


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Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002. He has a degree in Computing and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden. And runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

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Apps, Systems

Steve Day

About the Author

Since 2016, Steve has helped hundreds of business owners to systemise their businesses and outsource their work. In doing so, he has helped them regain control of their lives and create the businesses they set out to build.

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